Spam Filter- Spam Filtering is the processing of email to
organise it according to specified criteria. Most often this refers to the
automatic processing of incoming messages, but the term also applies to the
intervention of human intelligence in addition to anti-spam techniques and to
outgoing emails as well as those being received.
This is how to create a spam filter-
1. Start Outlook.
2. On the Tools menu, click Rules and Alerts.
(Outlook uses the
term "rules," but rules and filters are the same thing.)
3. When the Rules and Alerts dialog box is displayed, click
the New Rule button near the top of the window.
4. Click Start from a blank rule and ensure that Check
messages when they arrive is highlighted. Then, click next to continue.
5. In Step 1, check the box labelled with specific words in
the subject. In Step 2, click the link for specific words.
6. When prompted to specify a word or phrase to search for
in the subject, type [SPAM: and then click Add. Click OK to close the dialog
box.
7. Click Next to continue.
8. When prompted for
what to do with the message in Step 1, check the box for move it to the
specified folder. In Step 2, click the link for specified folder.
9. Choose a folder
for your filtered spam. If you use Webmail or IMAP, you probably already have a
Spam folder on the server.
If you need to create
a new Spam folder, click the New button.
10. In the Create New Folder dialog box, enter the following
information and then click OK to close the dialog box:
11. Click OK to close the dialog box that is displaying your
list of folders.. 12. Click Next to continue.
13. No exceptions are necessary, so click Next to continue.
14. Enter a name for this rule, verify that the box for Turn
on this rule is checked, and click Finish.
15. The Rules and Alerts dialog box will be displayed. Click
Apply to run this rule on new messages. 16. Click OK to close the Rules and
Alerts dialog box.
CC and BCC-
CC means Carbon Copy. If you type an email address in that
line, that person will receive a copy of the email you are sending.
Out of office reply- An out of office reply is when someone e-mails you and it automatically replies back saying that the person cannot reply until a date set.
Step 1: Create a new mail message
Step 2: Click File and Save As to save the message as
Outlook Template.
Step 3: Select "Outlook Template", click save
button.
Step 4: Close the mail message and Click Tools and then
Rules and Alerts.
Step 5: Click New Rule.
Step 6: Select Check messages when they arrive and click next
button.
Step 7: Check where my name is in the box and click next
button.
Step 8: Check reply using a specific template. And then
click the label "a specific template" under "Step 2" to
select template.
Step 9: Select "User Templates in File System" on
the right of "Look In", the template "Out of Office
Autoreply" which you saved will be here. Select it and click open button.
Step 10: Click Next button.
Step 11: Check except if it is an Out of Office message.
Click next button.
Step 12: Type "Out of Office" in the edit box to
regard it as rule name. Click Finish button. it is OK now.
Tell them how to be safe when using e-mail-
•Change your password
regularly and keep it in a safe place.
•Don’t share your
password with anyone.
•Don’t open attachments
from anyone you don’t know.
•Log out or sign off
from your account when you’ve finished looking at/sending your email.
•Don’t reply to spam
or forward chain emails.
•Keep your personal
information personal – don’t share bank or credit card information by email.
•Your bank will not
discuss your private financial situation by email.
•Make sure that you
have antivirus software installed and keep it up to date.
